Compliance, Disclaimer & Privacy Notice

Compliance Information

Registered to carry on audit work in the UK and Ireland and regulated for a range of investment business activities by the Institute of Chartered Accountants in England & Wales.

Macalvins Limited is registered in England & Wales.
Registered company number: 08407682.

Registered office address:
7 St John's Road, Harrow, Middlesex HA1 2EY

Details about our audit registration can be viewed at and at under reference number C003515424

In accordance with the disclosure requirements of the Provision of Services Regulations 2009, our professional indemnity insurer is AIG Europe Limited, of The AIG Building, 58 Fenchurch Street, London EC3M 4AB. The territorial coverage is worldwide excluding professional business carried out from an office in the United States of America or Canada and excludes any action for a claim brought in any court in the United States of America or Canada.


While we have made every effort to provide accurate and up to date information on our website, the law is constantly changing and affects each person or business in different ways. The information contained within this website is no substitute for specific advice and we will not accept liability if you rely solely on information from the website.

It is important that you read this page as it contains important information regarding accessing our website.

By accessing this website you agree to the terms and conditions set out below:

1. General

  1. This website is published by Macalvins Limited. The following statements apply to this website.
  2. This website is issued in the United Kingdom and is intended for the information and use of United Kingdom residents only.

2. Content

  1. This website is for information only. Unless otherwise stated it is not intended to offer advice and is not to be taken as, in any way, offering to sell any product or provide any service.
  2. We retain the copyright for the pages of this website and the material and information contained in those pages, with all rights reserved by us.
  3. The pages of this site may not, in whole or in part, be reproduced, copied stored, transmitted or used by any party, except for the purpose of downloading for private, non-commercial, viewing purposes or where we have given our prior written consent. You must not alter anything on this website and no material from this site may be used on any other website. No links may be created to this site without our prior written consent.
  4. We may make changes to the information contained within this site at any time without updating this site to reflect those changes. We will not be liable for errors, omissions or for information becoming out of date. If you are in any doubt as to the accuracy and currency of any information contained within the pages of this site, or you require any further information, you should contact us.


Any software is downloaded at your own risk. We do not warrant the suitability of any software which is downloaded and accept no liability for any problems with your computer that may arise as a result.

4. Liability

We will not be liable for any claims, penalties, losses, damages, costs or expenses arising from the use of or inability to use, interruption or availability of, this website, its operation or transmission, computer viruses or any unauthorised access to or alteration of the website. We do not warrant that the contents of this website are compatible with all computer systems and browsers.

5. Links

This website may provide links to other websites from time to time. Linked sites are not under our control and the provision of a linked site is not evidence of any endorsement by us of the material held there. We do not accept responsibility in any way for the content of any linked site, or any link contained within a linked site, or for any material you may encounter when you leave this website (whether knowingly, or not).

6. Emails

We do not guarantee that any email sent to us will be received or that the contents will remain private during transmission. If you are concerned about this please consider other means of communication. You are responsible for ensuring any electronic message or information you send to us is free from any virus or defect that may harm our systems in any way.

7. Cookies

This website uses cookies. A cookie is a small text file stored in your computer containing text data. We use cookies for certain functions to improve the usability of the website. These cookies do not contain any personal information about you. However, enabling cookies in your web browser is necessary if you wish your selections to be remembered for future visits on the same computer. Most web browsers allow some control of most cookies through the browser settings. For more information about cookies and instructions on how to adjust your browser settings to restrict or disable cookies, see the IAB website at

8. Law

The terms of, and the use of, this website shall be governed by English law.

Privacy Notice

We, (Macalvins Limited) process personal data only for the purpose for which it was collected (provision of professional services). We may share personal data that you submit to us to our third-party service providers working on our behalf in accordance with our data protection obligations.

Our contact details are as follows:

Macalvins Limited, Bank House, 7 St John’s Road, Harrow, Middlesex, HA1 2EY.
T: 020 8863 1234

The personal data we process may include, but may not be limited to, the following:

  • data relating to your identity (including name, date of birth, gender, photographs, passport, National Insurance Number, immigration status, marital status, dependants)
  • contact details (business and home address, telephone numbers, email addresses, emergency contact details)
  • employment details (position, office location, terms of employment, performance and disciplinary records, sickness and holidays)
  • financial information (bank details, tax information, salary, benefits, PAYE number, VAT  number and similar information of our individual clients and customers of our clients)
  • IT information – information related to your access to our systems (login details, IP addresses, log files, access/times/duration of use, location)

The reasons that we process your personal data are:

  • We will receive personal information in the course of providing professional services to private individuals, employers, businesses with personal customers. Our engagement letter and terms of business govern our relationship with our clients
  • To provide accountancy services to our clients
  • To provide payroll services to our clients
  • To identify and prevent fraud
  • To enhance the security of our networks and information systems
  • To allow better financial modelling and planning
  • To ensure compliance with our policies and procedures and our legal obligations
  • Internal record keeping
  • We may use the information to improve our products and services
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided
  • We may contact you by email, phone, fax or mail
  • We may use the information to customise the website according to your interests

Other than as detailed above we will not share information about you with third parties without your consent unless the law allows or requires us to do so.

Under the data protection legislation you have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
  • claim compensation for damages caused by a breach of the data protection legislation

Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

  • the requirements of our business and the services provided
  • any statutory or legal obligations
  • the purposes for which we originally collected the personal data
  • the lawful grounds on which we based our processing
  • the types of personal data we have collected
  • the amount and categories of your personal data
  • whether the purpose of the processing could reasonably be fulfilled by other means

Your Rights

Under the General Data Protection Regulations, you have the following rights in relation to your personal data.

  • A right to be informed as to what personal data we are processing
  • A right of access to your personal data
  • A right to rectification of any inaccuracies in your personal data
  • A right to erasure of your personal data
  • A right to restrict processing
  • A right to data portability
  • A right to object to the processing of personal data
  • A right to object to automated decision making, including profiling

If you would like to find out more about our data retention policy and how we use your personal data, or if you want to see a copy of the information about you that we hold, please contact Neha Vaitha at

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at

Get in Touch

We offer no obligation meetings so you can pop in and see if Macalvins is right for you free of charge. You can rest assured that with Macalvins we shall be moving forward together. We look forward to hearing from you